An example of how much time repetitive admin work costs the school.
Details of every new child are manually written into the admission register, the class list and the fee ledger. Schools also need to create APAAR IDs for every child, a new regulatory requirement. CBSE circular ↗
A time for staff to relax and recharge.
Teachers mark attendance by hand every day. Parents currently don’t receive immediate information on their child’s absence.
Teachers have to either call or reach out to non-paying parents via their children. There is no direct line of communication, and sometimes no option to pay the fee online.
Built by reading the fee ledger against the class list, name by name. It is out of date by the time it is finished.
Teachers write marks on the mark register, then into Excel for analysis, and finally into report cards.
Audit reports are put together manually from paper records for the annual Income Tax filing. Filing portal ↗
Teachers fill in a single holistic report card for every child by hand, to abide by the National Education Policy. PARAKH ↗
Most schools provide only physical marksheets, which can get damaged or lost. CBSE repository ↗
School offices note down admission enquiries by hand, and process new admissions on paper. PIB release ↗
Buses need GPS and panic buttons to keep their fitness certificates, and that needs route and student lists in digital form. Coverage ↗
Schools suffer losses from unpaid fees and the lack of digital payment options.
Repetitive and unnecessary administrative work costs schools lakhs of rupees in losses, and immeasurable stress for both teaching and non-teaching staff. The estimates below count staff hours at ₹120 an hour, which is on the conservative side.
The other massive loss is the fee that parents don’t pay, even at the end of the year.
A 1,000-student school in 30 sections, 30 staff-hours a week at ₹120, across 44 school weeks, plus 5% of fee revenue never recovered. This is a generic example of what happens in schools, not a direct reflection of your school.
Help your teachers and non-teaching staff by making their work easier to do. Collect more fees through digital means including UPI, publish attendance and exam results digitally so parents always have access to them, and communicate with parents directly.
Reach out to us, and we’ll be happy to work with you and build a system that fits your school.
In April the same child goes into the admission register, the class list and the fee ledger. One record replaces all three, and attendance, fees, results and transport read from it.
In August it is built by reading the fee ledger against the class list, name by name. On a system it is current whenever you open it, and a reminder goes out in a tap.
In October it is assembled from the registers. On a system the figures are already in the shape the return asks for, so nothing is reconstructed.
Every requirement named on this page is a real one, and each links to the department, board or court document it comes from. We have not listed any we could not source.
Every figure above is one example school. Answer questions about how your office works today and the same arithmetic runs on yours: your student count, your fee, and the hours your own staff spend.
Measure school in 7 minutesor ask us to call you back instead.
Mark a register, send a fee reminder, publish a result. Do it on one screen and watch it reach the parent on the other.
Leave a name and a number. A person reads this, not a system. No sales sequence, no drip email.
Someone will call you within one working day. We will look at how your school runs today, and show you the same work on the system with your own classes.